Landscaping projects · Garden design · Maintenance contracts
Landscaping business software for quotes, jobs, and getting paid
Landscaping work ranges from a one-day tidy to a multi-week garden transformation. Managing quotes for new projects, scheduling your crew across multiple sites, and keeping invoices straight for both project and maintenance work is a constant juggling act. Keep It Easy gives you the tools to handle all of it without the spreadsheet.
How it works
How Keep It Easy works for landscaping businesses
Quote new projects and convert to scheduled jobs
Build a professional quote for a new landscaping project — design, materials, and labour. Send it to the client, and convert accepted quotes to scheduled jobs in one click.
Schedule your crew across multiple project sites
Assign team members to project jobs on the day calendar. Set up ongoing maintenance contracts as recurring jobs so your schedule stays full without constant re-entry.
Invoice on milestones or on completion
Invoice at project milestones or on completion. Create Australian tax invoices with GST from completed work. Track deposits, progress payments, and final balances.
Inside the product
From first quote to final payment — all in one system
Built for landscaping contractors who handle both project work and ongoing maintenance.
Project jobs and maintenance rounds in one schedule
One-off landscaping projects, multi-day installs, and recurring maintenance rounds all live in the same calendar. Your crew sees exactly what's on each day.
- Multi-day project jobs with team assignment
- Recurring maintenance rounds for regular clients
- Day and weekly schedule views
Client and project history in one place
Every client's project history, site photos notes, and outstanding balance sits in their profile. When they call for the next stage of work, you're ready.
- Full project and maintenance history per client
- Site notes — access, design notes, client preferences
- Filter by active projects, maintenance clients, or casual
Professional quotes for landscaping projects
Build itemised quotes covering design, materials, plants, and labour. Send a polished PDF to the client and convert accepted quotes to jobs without retyping a thing.
- Itemised quotes with your logo and ABN
- Materials, plants, and labour line items
- One-click quote-to-job conversion
Invoice on milestones, completion, or monthly
Create tax invoices from completed work at any stage of a project. Deposit invoices, progress payments, and final invoices — each tracked so you always know what's outstanding.
- Milestone invoicing for large projects
- Monthly invoicing for maintenance contracts
- Australian tax invoices with GST
Track project costs and materials against income
Record plant, material, and subcontractor costs against each job. See project profitability at a glance — not just after the accountant finishes.
- Job-level income and cost tracking
- Material and subcontractor expense recording
- BAS-ready reporting on higher plans
Why switch
Why landscaping businesses switch to Keep It Easy
| Feature | Keep It Easy | Spreadsheets | Generic software |
|---|---|---|---|
| Quote-to-job conversion for projects | |||
| Milestone and progress invoicing | |||
| Maintenance rounds alongside project jobs | |||
| Australian GST invoices | |||
| Team scheduling across multiple sites | |||
| Built for Australian service businesses |
✅ Available ❌ Not available — Partial or extra cost
“I run both project work and ongoing maintenance clients. Before KIE they were in two separate spreadsheets and I was constantly losing track. Now everything's in one calendar and quoting new work takes minutes.”
James W.Landscaping and garden maintenance, Perth WA
FAQs
Questions from landscaping businesses
Get started
Run your business without the paperwork running you.
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