Pool cleaning · Chemical servicing · Equipment maintenance
Pool service software built for regular visits and repeat clients
Pool service work is built on regular visits and trusted clients. Managing fortnightly rounds, keeping notes on chemical histories, quoting for equipment repairs, and invoicing dozens of clients every month is relentless admin. Keep It Easy organises the schedule, clients, and invoices in one place so you spend less time in the office.
How it works
How Keep It Easy works for pool service businesses
Set up fortnightly rounds for every pool client
Add each client and set their service frequency — weekly, fortnightly, or monthly. Recurring service visits auto-populate your schedule so you never miss a round.
Record chemical readings and equipment notes per visit
Add job notes for chemical levels, treatments applied, and equipment observations per visit. The full service history is attached to the client's record permanently.
Invoice monthly or per visit — with GST sorted
Create Australian tax invoices from completed service visits. Invoice monthly for regular clients or per visit for casual callouts. Track who's paid and who's overdue.
Inside the product
The tools pool service businesses rely on every day
Recurring visits, chemical records, equipment quotes, and monthly invoicing — all in one system.
Recurring service rounds that run themselves
Every regular client gets a recurring service job at their preferred frequency. Your schedule fills automatically and you adjust only when something changes.
- Weekly, fortnightly, or monthly recurring service visits
- One-off callouts for repairs or equipment faults
- Reschedule individual visits without breaking the round
Full service and chemical history per pool
Every job note, chemical reading, and equipment observation is stored against the client's pool. When you arrive for the next visit, the full history is there.
- Job notes for chemical levels and treatments applied
- Equipment fault and observation records
- Complete service history per client and pool
Quote for equipment repairs and pool renovations
Send professional quotes for pump replacements, filter installs, or pool renovations. Convert accepted quotes to jobs in one click and schedule the work.
- Itemised quotes with parts and labour
- One-click quote-to-job conversion
- Track which quotes have been accepted or are pending
Monthly invoicing for regular clients — no manual work
Invoice regular pool service clients monthly from completed visits. Automatic GST, overdue tracking, and payment recording means less time chasing payments.
- Australian tax invoices with automatic GST
- Monthly batch invoicing for regular clients
- Overdue invoice flags and payment tracking
Track chemical costs and income — ready for tax time
Record chemical and equipment costs against jobs. Track income across all clients. BAS reporting is ready when your accountant needs it.
- Chemical and equipment cost recording per job
- Income tracking across all clients and visits
- BAS-ready reporting on higher plans
Why switch
Why pool service businesses switch to Keep It Easy
| Feature | Keep It Easy | Spreadsheets | Generic software |
|---|---|---|---|
| Recurring fortnightly service rounds | |||
| Chemical and service history per pool | |||
| Quote-to-job for equipment repairs | |||
| Monthly batch invoicing | |||
| Australian GST invoices | |||
| Built for Australian service businesses |
✅ Available ❌ Not available — Partial or extra cost
“I service sixty pools a fortnight. KIE keeps my rounds straight, lets me add chemical notes on each visit, and my clients get a proper invoice at the end of the month. It's taken hours off my admin every week.”
Brendan T.Pool service and maintenance, Gold Coast QLD
FAQs
Questions from pool service businesses
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Run your business without the paperwork running you.
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